Editor’s note: In this recurring column, a COPS Office grant program specialist takes on commonly asked questions about managing your COPS grant. If you have a suggestion for a topic in a future column of “Ask a GPS,” please let us know at CPDispatch@usdoj.gov.
Q: I was recently notified that I was selected to receive grant funding from COPS. How do I accept my grant award document?
A: Accepting your COPS grant award is a very straightforward process; however, simple mistakes can delay the processing from a few days to several weeks.
A very common mistake is unauthorized individuals signing the award document on behalf of the agency. The highest ranking law enforcement and government executives that have ultimate financial and programmatic authority must sign the award document. For non-government institutions, the authorized officials who have programmatic and financial signature authority, as well as authority to sign contracts on behalf of the agency, should sign the award document.
When accepting your award document, there are five things to remember:
When in doubt, contact your state assigned Grant Program Specialist. If your department makes a mistake to the award document, contact your GPS to request that a reprint be mailed to your agency. If there has been a change in the law enforcement and/or government executives, that new executive holding the position may sign the award document, but must attach a Change of Information form . Finally, your office has 90 days from the date listed on the grant award to return the signed award to the COPS Office.
Grant Program Specialist
The COPS Office