The e-newsletter of the COPS Office | Volume 2 | Issue 12 | December 2009

A Closer Look at the COPS Office:
Grants Administration Division

The 38 federal and 7 contractual staff support employees assigned to the Grants Administration Division (GAD) work behind the scene to ensure the day-to-day management of the majority of community policing grants. Through effective leadership and teamwork, they enhance the overall mission of the COPS Office by promoting community policing and building quality partnerships with grantee law enforcement agencies and other stakeholders nationwide.

The heart and soul of GAD are the Grants Program Specialists, who strive to provide an unparalleled level of high-quality customer service. These specialists interact daily with our grantees, representing approximately 13,000 local, state, and tribal law enforcement agencies throughout the nation. Much of the contact is via phone; however, specialists also interact with customers at “meet and greet” events and major conferences. Their primary responsibilities include helping grantees manage their awards from the start date to the end of the grant life cycle. They also ensure that each department’s official grant record and the community policing initiative are preserved at the National Records Center. The collaborative leadership of supervisors and lead Grant Program Specialists succinctly orchestrates the culmination of a variety of administrative functions such as vetting, application reviews, probing, budgets, mail outs, approval of items, procurement by noncompetitive proposals, grant withdrawals, and a host of other grant-making functions. All of these provide the foundation for the many grant-funded community policing initiatives that are directly helping communities address their crime and disorder challenges. This year our specialists were extremely busy assisting applicants with the online application system for the $1 billion in Recovery Act funding through the COPS Hiring Recovery Program to state, local, and tribal law enforcement agencies.

The service that GAD provides can be as simple as getting a grant extension so that you can completely integrate new technology or develop additional partnerships, or receiving a grant modification after you have determined an alternative means of accomplishing your objective. The division also ensures that grantees utilize the technical assistance available such as the collaboration and partnerships between school administrators and School Resource Officers who have the Cops in Schools grants, or the Drug Enforcement Administration’s clandestine drug lab training for those with methamphetamine eradication grants.

By merely calling the Response Center at 800.421.6770, you can be directly connected to your state Grant Program Specialist, who can assist you with all of your community policing grant inquiries.