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MORE Glossary of Terms

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Actual Level of Redeployment The actual amount of FTE officers that the grantee will realize because of the time savings generated from the technology or civilian personnel funded by COPS MORE.

Automated Fingerprint Identification System (AFIS) A system designed to significantly speed and increase the accuracy of the finger printing process.

Allowable Costs Allowable costs are items eligible to be funded under the COPS MORE Program. COPS MORE provides for the funding of equipment, technology, and/or salaries and fringe benefits for civilian support staff. Upon review of your submitted budget, any non-allowable costs are removed, and your total budget amount is revised accordingly. NOTE: The MORE 2000 Program will fund support personnel only. Items not available under MORE 2000 will be available under future MORE Programs.

Automated Booking System An Automated Booking System has the capability to electronically capture fingerprint and photographic information regarding an arrestee, and often has the ability to transfer that information to a departmental or statewide database. An Automated Booking System generates significant time savings for officers who previously had to complete several paper reports during the booking process. Through the use of an automated Booking System, these reports can be consolidated into one automated report, which often takes only half the time to complete.

Automated Fingerprint Identification System An Automated Fingerprint Identification System (AFIS) is a highly specialized biometric system that compares a single fingerprint image with a database of fingerprint images. Fingerprint images are collected from crime scenes or are taken from criminal suspects when they are arrested. Fingerprint images may be captured by placing a finger on a scanner or by electronically scanning inked impressions on paper. Officer time savings are realized as prints which would have previously been physically taken or faxed to a state database to be checked against state print files can now be taken automatically and cross-checked against automated state records.

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Computer Aided Dispatch (CAD) Systems A Computer Aided Dispatch System (CAD) is a computer database that can track calls for service, maintain status of units available, provide various reports, produce address histories, and support electronic mail. CAD systems create time savings by allowing officers to receive calls for service on their mobile data terminals rather than through the radio. Often when utilizing radio dispatch, officers in the field sometimes have to wait several minutes to radio in their status or to ask questions regarding the nature of individual radio runs. Officers often need to wait idly until calls have been clarified by the dispatcher-posing safety risks to both officers and crime victims. With the installation of integrated CAD systems, officers can receive all radio runs on their mobile data terminals and only use radios for serious emergency situations. This often results in improved response time and minimizes time spent waiting for instructions or follow-up information from dispatchers.

Cellular Digital Packet Data (CDPD) A wireless communications protocol being used by many law enforcement agencies for mobile computer communications.

COPS Office Office of Community Oriented Policing Services The Office of Community Oriented Policing Services (COPS) is the division of the U.S. Department of Justice that will be your "grantor agency" if your agency receives a COPS MORE grant. The COPS Office is responsible for administering your grant for the entire grant period. You can reach the COPS Office at 800.421.6770.

Crime Analysis Hardware or Software COPS MORE has funded crime analysis hardware and software that saves officer and investigator time by eliminating the need for hand sorting incident and arrest reports. In addition, ancillary time savings can be achieved by obtaining information about the nature of crimes occurring within specific areas. This information is then provided to officers who can take proactive steps to mitigate the effects of both criminal and non-criminal activities that require repeated police response. Mapping software is one of the most commonly funded crime analysis tools under the MORE program.

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Full-Time Equivalent Officers (FTE) The COPS standard of 1 FTE is 228 eight hour shifts or 1,824 hours per year.

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Geocoding Assigning locational values (for example: latitude and longitude coordinates) to attribute data, such as an event or an address, that results in a feature being able to be mapped.

Geographic Information System (GIS) A set of computer tools and procedures used to collect, manage, analyze and display information associated with a specific location; a computerized mapping and database management application.

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Making Officer Redeployment Effective (MORE) The COPS MORE grant program provides law enforcement agencies with funding to purchase technology and equipment and to procure support resources (including civilian personnel). Grants cover up to 75 percent of the total cost of technology, equipment and/or civilian salaries for one year. The COPS MORE program is designed to expand the time available for community policing by current law enforcement officers through time savings.

Matching Funds Under the COPS MORE program, the COPS Office provides funding for up to 75 percent of the cost of equipment, technology, or salaries and fringe benefits of support staff (including civilian personnel for one year. COPS MORE grantees are responsible for a cash match of at least 25 percent of the total project cost. Waivers of the local match must be applied for along with your original application. They are reviewed on a case-by-case basis, and will only be awarded in cases of severe fiscal distress.

Mobile Computer Terminal (MCT) A fully-functional computer terminal (example: laptop) either permanently mounted or removable and containing its own central processing unit (CPU). An MCT generally has the capability to analyze and store information locally, along with the traditional functionality of a mobile data terminal.

Mobile Data Computers/Laptops Mobile Data Computers (MDCs) are one of the most commonly funded items under the MORE program. An MOC is a computer terminal mounted in a vehicle that is linked via wireless communication to a network that is often integrated with a CAO system. MDCs create time savings by enabling officers to complete previously handwritten reports on a computer. This often eliminates the need to enter duplicate information on single or multiple reports, depending on the type of call, incident and response. Electronically produced reports also allow supervisors to review the reports more quickly, and any necessary changes are easier to complete. Among other functions, MDCs can also produce time sayings through, e-mail, in-field mug shots, and digital field line-ups.

Mobile Data Terminals Mobile Data Terminals (MDTs) are also commonly funded under the MORE program. An MOT is a "dumb" computer terminal mounted in a vehicle that is linked via radio to a mainframe processor. MDTs have limited functionality in that they do not have processing capabilities and are generally used for querying databases that are housed in a centralized mainframe. Some MDTs create time savings as officers are able to complete reports on a terminal that were previously handwritten, but more often than not, MDTs are generally restricted to search functions due to the technical limitations of the units in the field. However, they continue to be used for law enforcement purposes because they are less costly than laptops/MDCs, enhance officer safety, and create efficiency by way of tag/license checks and automated call dispatching.

MORE Retention Support personnel, as well as the redeployment resulting from equipment, technology, and/or support personnel, must be maintained and tracked for at least one full locally-set budget cycle following the completion of the 12 month period of redeployment that is required once the grant is fully implemented and operational. A grantee's ability to retain may be monitored by the COPS Office at any time during this period.

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OJP EIN Number/Vendor Number This is your agency's nine-digit Federal tax identification number assigned to you by the IRS. Your accounting/bookkeeping department should have this number. If your EIN previously has been assigned to another agency within your jurisdiction, a new vendor number will be assigned to you by the COPS Office. The new assigned number is to be used for administrative purposes only and should not be used for IRS purposes.

Operational A project is considered operational once the system is is fully functional or all civilians are hired and officers are realizing the maximum time savings as a direct result of the additional technology or personnel.

Originating Agency Identifier (ORI) Number This number is assigned by the FBI and is your agency's identifier. The first two letters are your state abbreviation, the next three numbers are your county's code, and the final two numbers identify your jurisdiction within your county. If you do not currently have an ORI number, the COPS Office will assign one to your agency for the purpose of tracking your grant. When you contact the COPS Office with a question, you can use the ORI number, and we will be able to assist you.

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Personal Computers Personal Computers (PCs) are relatively inexpensive computers designed for an individual user. Officers can use PCs to complete reports, generating time savings with the use of report writing software that eliminates the need to duplicate information by automatically carrying over redundant information such as names, dates, offenses, etc. Officers can also save time and communicate more effectively through the use of e-mail. For example, administrative issues can be discussed electronically rather than at roll call, eliminating the need for some in-house meetings. Officers can also more easily keep in touch with fellow officers who work on different shifts to discuss crime patterns and suspect activity, which facilitates information sharing and problem solving. COPS MORE has also provided funding for detectives who use personal computers to save time with various investigative functions.

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Realized Redeployment Actual redeployment calculated after implementation of the grant.

Records Management Systems A Records Management System (RMS) is a centralized relational data system that includes multiple data files that can be queried in tandem. Commonly an integrated RMS may include CAD data, incident data, arrest information, officer and victim information, etc. An RMS can produce time savings in several different ways. Officers can more quickly query databases for arrest report and incident report information. In addition, fully integrated RMS systems eliminate the need to enter duplicative information into records, CAD, and incident reports.

Redeployment  Redeployment occurs when sworn officers, currently employed by the grantee law enforcement agency, become available to participate in additional community policing activities as a direct result of the purchase of technology, equipment, and/or the hiring of civilian support staff.

Redeployment Tracking The process by which COPS MORE grantees measure the time savings achieved as a direct result of the funded technology, equipment, and/or support personnel. The tracking process must also ensure that sworn officers are redeployed into community policing as a result of the realized time savings.

Redeployment Tracking Plan A written document that describes how a COPS MORE grantee administers redeployment tracking. The plan must describe how time is being saved as a result of the funded technology, equipment, and/or support personnel, disclose the methodology for measuring the time savings, and describe how the time savings for sworn officers enhances community policing activities. Redeployment tracking must continue to occur for at least one full locally-set budget cycle after the technology, equipment and/or support personnel have been fully implemented.

Required Level of Redeployment The amount of FTE officers that the grantee must meet or exceed during the course of the grant. This amount is determined at the time of application and is tied to the amount of federal funds requested.

Records Management System (RMS) A centralized relational data system that includes multiple data files that can be queried in tandem. An integrated records management system may include (but is not limited to) CAD data, incident data, and arrest information.

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Supplanting Supplanting is defined as replacing state or local funds that otherwise would have been spent on law enforcement purposes with Federal COPS funds. You are prohibited from supplanting throughout the grant period. This means that you may not use COPS funds to pay for any equipment, technology, and/or support personnel that otherwise would have been funded with state or local funds regardless of the COPS program. COPS funds must instead be used to supplement your law enforcement budget. For further information, please contact the COPS Office Legal Division at 202.514.3750.

Support Resources Nonsworn personnel funded under this grant should allow for the redeployment of current sworn officers into community policing.

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Time Savings The amount of time saved as a direct result of the equipment, technology and/or support personnel funded by a MORE grant.

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Video Arraignment A Video Arraignment System is comprised of an advanced networking infrastructure, often fiber-optic cable that connects the courthouse with the jail. A system will generally include a two-way, full motion color video system of closed circuit cameras, monitors, audio systems and videotape systems. Video arraignment can save significant officer time with inmate processing as it reduces the time related to process paperwork and prepare inmates for transportation to court. Additionally, video arraignment eliminates the need for officers to spend time supervising prisoners in a holding facility.

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Waiver In order to maximize the number of communities that can take advantage of COPS grants, only a very small portion of waiver requests are granted at the time of application. Waiver requests can only be considered when a jurisdiction makes the request at the time of application. Applicants that are able to provide satisfactory documentation of severe fiscal distress may be granted waivers. Except in extreme situations, requests for waivers after an award to an agency has been made will not be considered.

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