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Pre-Award Frequently Asked Questions (FAQs) for COPS Community Policing Development (CPD)
Community Policing Development

Pre-Award Frequently Asked Questions (FAQs) for COPS Community Policing Development (CPD)

Please refer back to this document, as we will be updating these FAQ’s as new questions arise.

  1. What are the major steps required for completing this application?
  2. What is the purpose of the COPS Office Community Policing Development (CPD) funding?
  3. What topic areas are covered under this solicitation?
  4. What does the solicitation mean by “open”?
  5. How do I apply?
  6. How do I find this application on Grants.gov?
  7. How do I save my SF-424 in Grant.gov?
  8. What documents are required to be uploaded to our application in the COPS Office Online Application System?
  9. What is the deadline for this solicitation?
  10. Who is eligible to apply?
  11. What happens if I do not receive an e-mail from the COPS Office after I submit my SF-424 and Section 1 on grants.gov?
  12. What is my COPS Account user name?
  13. What is a DUNS number? How do I get one?
  14. What is the Central Contractor database?
  15. Can I apply under various topic areas?
  16. Can I submit the same application to multiple topic areas?
  17. Is there a page limit to this application?
  18. Should a timeline be included in the 20 page program narrative?
  19. What is the maximum amount to be awarded?
  20. Do I have to submit my budget using the on-line system or can I send my own budget using a spreadsheet (Excel, Lotus etc.)?
  21. If sworn personnel are going to work on this project, can they be included in the budget?
  22. Is there a match requirement?
  23. How long is the award period for the CPD program?
  24. What date should I consider to be the start-date for these awards?
  25. What date should I consider to be the end-date for these awards?
  26. Are indirect costs allowable under the CPD program?
  27. What if I only have a provisional indirect cost rate?
  28. When should I expect notification if awarded CPD program funds?
  29. Can applicants submit more than one application per topic area?

Q: What are the major steps required for completing this application?
A: In addition to developing your proposal and application, there are a number of requirements for submitting this application. We strongly encourage you to ensure that you have or will meet these requirements as early as possible, to avoid the potential for delaying the submission of your application. 


Primary Steps Required to Complete Application

Completed?

If necessary, request an ORI through the COPS Office Response Center at AskCOPSRC@usdoj.gov or 800.421.6770.

 

If you have not renewed your COPS Office Account Access information since February 8, 2011, contact the COPS Office Response Center at AskCOPSRC@usdoj.gov or 800.421.6770.

 

Register with grants.gov/Confirm registration

 

Obtain a DUNS number/Confirm DUNS number

 

Register with CCR database/Confirm CCR number

 

Complete SF-424 on grants.gov
(Funding number: COPS-CPD-2012)

 

Upon receipt of e-mail from COPS Office confirming successful submission of grants.gov application, complete remainder of application on COPS Office Online Application System.

 

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Q: What is the purpose of the COPS Office Community Policing Development (CPD) funding?
A: Community Policing Development (CPD) funds are used to advance the practice of community policing in law enforcement agencies through training and technical assistance, the development of innovative community policing strategies, applied research, guidebooks, and best practices that are national in scope. The 2012 CPD program will fund projects that influence practice, promote awareness, and/or increase skills and abilities related to various topic areas listed in the solicitation. The COPS Office requires that all proposals be national in scope.

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Q: What topic areas are covered under this solicitation?
A: Applicants are encouraged to submit proposals under one of the following topic areas: community policing enhancement, ethics and integrity, policing in the new economy, child and youth safety, police operations, officer safety and wellness, veterans support, or open topics. Please ensure that you identify and select the appropriate topic area under which you are seeking funding.

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Q: What does the solicitation mean by “open”?
A: For programmatic ideas that do not fit into one of the above topics, applicants may submit proposals to this area that advance the practice of community policing in law enforcement agencies nationwide through training and technical assistance, the development of innovative community policing strategies, applied research, guidebooks, and best practices that are national in scope. If you choose to submit an application under this category, you are required to develop and specify program outcome(s) associated with your proposed topic.

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Q: How do I apply?
A: Applications for the CPD 2012 solicitation must be completed in a two-step process. Applicants are first required to register their agency via www.grants.gov and complete an SF-424 and Section 1 of the Application. The grants.gov funding code for this solicitation is COPS-CPD-2012. For technical assistance with submitting the SF-424 and Section 1, call the grants.gov Contact Center at 800.518.4726, e-mail support@grants.gov, or consult the grants.gov Applicant User Guide at http://www07.grants.gov/assets/OrgRegUserGuide.pdf. Once the SF-424 has been submitted, applicants will receive an e-mail from the COPS Office with instructions on completing the remainder of the CPD application through the COPS Office Online Application System. COPS will not accept applications through the mail, fax, or e-mail.

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Q: How do I find this application on Grants.gov?
A:
A step-by-step set of instructions for locating and completing the SF-424 on Grants.gov is available at: Submitting an Application Using Grants.gov icon: pdf

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Q: How do I save my SF-424 in Grant.gov?
A: Grants.gov will prompt you to save your application before submitting it. We strongly recommend that you save your application to an easily accessible location. The default save location may be different and could be a temporary folder, which may be difficult or impossible to access at a later time. If you plan to update your application or complete it in different sittings you will need to access it in a folder that is known to you. 
Also, please note that if you need to make changes to your SF-424 completed in Step 1 once you have started Step 2 and are in the COPS Online Application System, you may do so by accessing your saved SF-424 version, saving the revised version, and then uploading it in Section 13 of the application.  DO NOT SAVE AND SUBMIT THIS REVISED SF-424, as it will result in the initiation of a new application in the COPS Online Application System. 

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Q: What documents are required to be uploaded to our application in the COPS Office Online Application System?
A: In addition to completing the SF-424 and COPS Attachment to the SF-424, applicants are required to upload as attachments: 1) a project narrative, and 2) a budget narrative. These documents must be uploaded to Section 13 in the COPS Online Application System.

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Q: What is the deadline for this solicitation?
A: Applications for this program require a two-step process. It is strongly recommended that applicants complete the SF-424 and Section 1 on grants.gov as soon as possible. Complete application packages for the CPD 2012 solicitation are due by May 21, 2012 5:00 p.m. EDT.

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Q: Who is eligible to apply?
A: The CPD solicitation is open to all public governmental agencies, profit and non-profit institutions, universities, community groups, and faith-based organizations. Proposals should be of national relevance, significantly advance the field of community policing, and demonstrate an understanding of community policing as it pertains to the application topic. Initiatives that primarily or solely benefit one or a limited number of applicants or other entities will not be considered for funding.

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Q: What happens if I do not receive an e-mail from the COPS Office after I submit my SF-424 and Section 1 on grants.gov?
A: If you do not receive an e-mail from the COPS Office within 24 hours of submitting your SF-424 and Section 1 on grants.gov, please verify with grants.gov that your information was correctly submitted. You can verify that there are no errors in your submission through your grants.gov account, by calling the grants.gov Contact Center at 800.518.4726, or e-mail support@grants.gov. Once you have verified that the submission was successful, please contact the COPS Office Response Center at 800.421.6770 or send questions via e-mail to ASKCOPSRC@usdoj.gov.

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Q: What is my COPS Account user name?
A: Your COPS Account user name is what you use to create and submit applications, and manage your COPS awards. If you have not renewed your COPS Office Account Access information since February 8, 2011, contact the COPS Office Response Center at AskCOPSRC@usdoj.gov or 800.421.6770.

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Q: What is a DUNS number? How do I get one?
A: A Data Universal Numbering System (DUNS) number is a unique nine digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. Visit http://fedgov.dnb.com/webform or call 866.705.5711 to obtain or verify your number. A DUNS number is required to submit applications for COPS funding.

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Q: What is the Central Contractor database?
A: The Central Contractor Registration (CCR) database is the repository for standard information about federal financial assistance applicants, recipients, and sub-recipients. The COPS Office requires all applicants (other than individuals) for federal financial assistance to maintain current registrations in the CCR database. Organizations that have previously submitted applications via grants.gov are already registered with CCR, as it is a requirement for grants.gov registration. Please note that applicants must update or renew their CCR at least once per year to maintain an active status. Information about registration procedures can be accessed at www.ccr.gov.

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Q: Can I apply under various topic areas?
A:Yes, applicants may submit multiple applications. However, we strongly recommend that you complete Step 1 of the Application Process in grants.gov and begin Step 2 in the COPS Online Application System before starting another application. This will ensure that the correct SF-424 will be assigned within the COPS Online Application System.

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Q: Can I submit the same application to multiple topic areas?
A: No. If the applicant is applying to multiple topic areas, a separate application is required for each topic area that the applicant is interested in applying under. We are looking for well-conceived proposals that address specific topic areas and an application that covers multiple categories would not be specific enough to amply cover a selected topic.

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Q: Is there a page limit to this application?
A: The project narrative portion of the application is limited to 20 pages, double-spaced, 12 point font.

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Q: Should a timeline be included in the 20 page program narrative?
A: Yes, applicants should include a brief timeline with a list of key activities and milestones to take place within the grant period, grouped by month or quarter.

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Q: What is the maximum amount to be awarded?
A: Please see the topic-specific funding ranges listed below:

All budget requests must be tailored to the scope of the proposed work.

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Q: Do I have to submit my budget using the on-line system or can I send my own budget using a spreadsheet (Excel, Lotus etc.)?
A: CPD applicants must use the form-fillable standard Budget Detail Worksheets provided in the COPS Office CPD on-line application system.

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Q: If sworn personnel are going to work on this project, can they be included in the budget?
A: Yes. If you are going to apply for sworn personnel, please include those calculations/figures under the civilian/non-sworn section in the budget and budget narrative. Please note that sworn personnel time must be solely dedicated to this project. If you have any questions, please refer to allowable/unallowable costs and the Nonsupplanting Requirements.

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Q: Is there a match requirement?
A: No. There is no local match.

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Q: How long is the award period for the CPD program?
A: The CPD award performance period is two years.

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Q: What date should I consider to be the start-date for these awards?
A:The start date should be September 1, 2012.

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Q: What date should I consider to be the end-date for these awards?
A: The end date should be August 31, 2014 for all CPD 2012 programs.

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Q: Are indirect costs allowable under the CPD program?
A: Yes, a copy of your indirect cost rate agreement approved by your cognizant federal agency must be submitted if your proposal is awarded funding.

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Q: What if I only have a provisional indirect cost rate?
A: If you are requesting indirect costs, you must submit your most current approved indirect cost rate agreement, which may be a provisional indirect cost rate. If you submit a provisional indirect cost rate, when you receive a final approved indirect cost rate it must be submitted to the COPS Office. In addition, differences in project costs resulting from different rates must be reconciled within your project budget for the period of the grant impacted by the two rates, to ensure the proper rates are always applied.

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Q: When should I expect notification if awarded CPD program funds?
A: The COPS Office anticipates making CPD award announcements after August 1, 2012.

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Q: Can applicants submit more than one application per topic area?
A: No. Only one application per topic area will be accepted. This includes the open topics area.

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